Hours of work: 20 hours per week
Location: Grafton, Tāmaki Makaurau / Auckland
Salary range: $27,500 – $32,500 actual depending on experience and skills ($55k-$65k pro rata)
We’re looking for an office all-rounder, based in our beautiful historic building in Grafton, to work on behalf of non-religious people in New Zealand.
About the New Zealand Association of Rationalists & Humanists
The New Zealand Association of Rationalists & Humanists (NZARH) is a national not-for-profit incorporated society. We’ve been serving New Zealand’s atheist community since 1927. Our purpose is to fight for a secular, rational, science-based and humane society. We have members based across Aotearoa. We’re led by an elected council.
Role purpose
The purpose of this role is to ensure the smooth-running of our organisation, library, and back-office functions. The Office Administrator will provide excellent support to our council, members and local groups. Duties include providing excellent customer service to our members and maintaining our membership records, updating our website and social media, supporting meetings and events, document management, coordinating the publication of our journal and newsletter, using Xero, and general housekeeping. They will be responsible for day to day maintenance of our building..
What can we offer you?
- An stimulating environment where you can make a difference
- A supportive environment where you can work independently
- A flexible work environment – this role will be based from our central Auckland building, however there is the opportunity to work from home on occasions.
Read the position description
Give Sara Passmore a call on 022 4356 117 if you have any questions
Apply with a cover letter and CV by email to office@rationalists.nz
Applications close Midday, Monday 20 April
Position description NZARH Office Administrator
Hours of work: 20 hours per week
Location: 64 Symonds Street, Grafton, Tāmaki Makaurau / Auckland
Salary range: $27,500 – $32,500 actual depending on experience and skills ($55k-$65k pro rata)
Reports to: President, NZARH
Direct reports: Nil
Financial delegations: TBC
Key relationships
Internal: President, immediate-past president, treasurer, volunteers, local groups
External: Members, building tenants
About the New Zealand Association of Rationalists & Humanists
The New Zealand Association of Rationalists & Humanists (NZARH) is a national not-for-profit incorporated society. We’ve been serving New Zealand’s atheist community since 1927. Our purpose is to fight for a secular, rational, science-based and humane society. We have members based across Aotearoa. We’re led by an elected council.
Role purpose
The purpose of this role is to ensure the smooth-running of our organisation, library, and back-office functions. The Office Administrator will provide excellent support to our council, members and local groups. Duties include providing excellent customer service to our members and maintaining our membership records, updating our website and social media, supporting meetings and events, document management, coordinating the publication of our journal and newsletter, using Xero, and general housekeeping. They will be responsible for day to day maintenance of our building.
| Key responsibilities | Deliverables/outcomes |
| Administration and day-to-day duties | Answering phones and emailsAssisting with scheduling meetings and any set up requirements such as video-conferencing, catering etc;Organising waste collections, general housekeepingLiaising with maintenance contractors (e.g. fire alarm system, plumber), and organising building maintenance or repairs when requiredEnsuring we’re compiling with relevant legislationCommunicating effectively with our tenantsDay to day accounts using Xero for invoicing, issuing receipts etc (training can be provided if needed) |
| Supporting our Council | Ensure we’re following our organisation’s policies and procedures, and creating new operational policies where required Monthly reporting to the CouncilMinute taking at our monthly online Council meetings |
| Membership administration | Updating and maintaining membership recordsCompleting the annual membership drive and renewals Responding to member enquiriesWelcoming new membersAdministration of library book requestsCo-ordinating and suppoprting volunteers |
| Events and communications | Supporting our AGMSupporting events held at Rationalist HouseCoordinating the production of our digital JournalProducing our monthly e-newsletterUpdating our website and posting social media content |
| Health and Safety | Maintaining our Risk Register Reporting all accidents, including near misses, whether or not these accidents involve injuryReporting all Health & Safety issuesUpdating and following all procedures within our Health and Safety Policy |
Person specifications
Essential skills, experience and attributes:
- Is committed to and has affinity with our organisation’s purpose and values; a good understanding of humanism and rationalism
- Minimum of 2 years experience in a similar role
- Good communication skills
- Good computer skills / database management / basic website skills
Desirable skills, experience and attributes:
- Knowledge and experience of the not-for-profit sector and/or membership organisations
- Experience in tenancy or property management
- Experience in routine financial processes, with strong numeracy and financial literacy skills